Rally Planning/Volunteers

Information about the Square Route Rally, June 5-7, 2020 at Camp West-Mar. This is where we discuss plans and volunteer to help out.

Always the first weekend, including Friday, in June. Not the same week as Memorial Day.

Rally Planning/Volunteers

Postby eap » Mon Feb 03, 2020 10:56 am

Rally Planning Rough Outline

1. PRE RALLY:
a. Site Liaison: Drew. Ed, Bruce, ___? Contact management, conduct site visit.
b. Catering (Sat night dinner)
c. Refreshments
d. Planning Meeting/volunteers: Ed
e.
2. DAY 1: FRIDAY
a. 9-11am. Set Up and: Unload…Tables, chairs, set up stations (awards, sales, etc) Audio visual…, signage…
b. Friday Dinner/Snacks/Beer/supplies
c. Kitchen Crew
d. Maintenance Day 1 (Trash and supply runs…)
e. Beer Garden/Tiki Bar (4Pm - ?)
f. Evening Coffee, lemonade, water
g.
3. DAY 2 SATURDAY
a. Saturday Breakfast/Snacks
b. Saturday Dinner/Snacks /Beer/ Supplies
c. Beer Garden/Tiki Bar
d. (5am – 7pm) Coffee, lemonade, water
e. Maintenance Day 2 (Trash and supply runs…)
f. Events – Rides…

4. DAY 3: SUNDAY
a. (5AM ) Coffee/snacks
b. (9AM-12PM) Tear Down Clean up (stow tables. Chairs, supplies, remove signs, remove trash, broom sweep….)

Add items to the list, Sign up as a volunteer
eap
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