2020 Square Root Rally planning

Information about the Square Route Rally, June 5-7, 2020 at Camp West-Mar. This is where we discuss plans and volunteer to help out.

Always the first weekend, including Friday, in June. Not the same week as Memorial Day.

2020 Square Root Rally planning

Postby eap » Thu Feb 27, 2020 9:12 pm

SAVE THE DATE
WHAT: BMWBMW Square Route Rally Planning Meeting
WHEN: Saturday March 14th, 2020, 4PM (To be Confirmed)
WHERE: Anita's Restuarant, 521 East Maple Avenue
Vienna VA 22180 https://www.anitascorp.com/vienna


Comment below and RSVP here https://www.meetup.com/BMW-Bikers-of-Me ... 269036716/ or on FACEBOOK https://www.facebook.com/BMWBikersOfMetropolitanWashington/
eap
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Re: 2020 Square Root Rally planning

Postby bdimon » Sat Mar 14, 2020 11:12 am

UPDATED! Meet us at the restaurant or log in from home.
Meeting starts at 4:00 pm at Anita's New Mexico Style Mexican Food,
521 Maple Ave E, Vienna, VA 22180, USA

Or view on-line with the Zoom Meeting web site or app
P.C. link https://euclidsys.zoom.us/j/105549252

Meeting number 105549252

Discuss plans for the Rally and enjoy a fine New Mexico style dinner at Anita's in Vienna, VA.
Agenda:
Volunteers
Tasks
Rides
Prizes
Food
Bruce Dimon
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Re: 2020 Square Root Rally planning

Postby bdimon » Tue Mar 24, 2020 11:09 pm

Notes from the meeting:
Coronavirus worries discussed but not sure what to do about it yet.
Ask YMCA about virus cancellation fees

Web site discussed:
Add links to the registration page for the rally and camp west-mar
Send photos to webmaster for the page

Ed prefers kegs but we need to check the keg cooler
Serve cans instead of kegs for attendance and transmission worries

Check that Drew will make Friday night chili
Check about the caterer
Ask Nathan (YMCA) about arriving on Thursday night
Ask Nathan for a site visit mid to late April.
Look into a pro guide for Antietam
Ask Drew about the speaker who was going to do the Holiday dinner

Lars at MOD leads GS ride for MOD

Door prize collections
Allen will go to MOD and Capital Cycles
Phoebe will ask Colemans
Drew will ask Bob
Ed will ask District H-D
Bruce will ask Morton, Email solicitors, and Gridlock Motors
Ed plans to stay on-site
Tom Rhodes, Allen Kaplan, Phobe

We should provide hand sanitizing stations

Tom will reach out to a Tee Shirt maker he knows. Also ask Drew for his connection from previous years. Check prices for one-sided and two-sided printing.

Ideas for a GPS Seminar
Talk about Phone apps this year. How to use Rever, BMWMOA, MyRouteApp, to navigate on your phone.
Bruce Dimon
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Re: 2020 Square Root Rally planning

Postby JimVonBaden » Wed Mar 25, 2020 6:05 pm

You guys need to expand your door prize efforts outside of the local dealers. I had $3200 in door prizes for my tech day last year, and already have almost $3K for this year, and I am not done.

Jim :brow
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Re: 2020 Square Root Rally planning

Postby bdimon » Sat Mar 28, 2020 12:01 am

JimVonBaden wrote:You guys need to expand your door prize efforts outside of the local dealers. I had $3200 in door prizes for my tech day last year, and already have almost $3K for this year, and I am not done.

Jim :brow


Do you just cold-call them or do you write them? Any tips?
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Re: 2020 Square Route Rally planning

Postby stevebmw » Sat Mar 28, 2020 10:03 am

While y'all are discussing door prizes, I hope you're also talking about contingency plans. I have a hard time imagining conditions will permit a mass gathering as soon as early June. This article from The Atlantic explores some possible scenarios for a return to something approaching normalcy:

https://www.theatlantic.com/family/arch ... mal/608752

Fingers crossed all will be well soon, but a wise person plans for the worst in situations like this. I'm hoping I can still hold my Horizons Unlimited event in late August and the Morton's BMW Spring Fling in mid-September.
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Re: 2020 Square Root Rally planning

Postby JimVonBaden » Wed Apr 01, 2020 8:34 pm

bdimon wrote:
JimVonBaden wrote:You guys need to expand your door prize efforts outside of the local dealers. I had $3200 in door prizes for my tech day last year, and already have almost $3K for this year, and I am not done.

Jim :brow


Do you just cold-call them or do you write them? Any tips?

Email only. Works for me.

Jim :cool:
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