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2006-12-10 - Board of Directors

 

BMWBMW Board of Directors Meeting
December 10, 2006
Secretary’s Report
 
A regular Board Meeting was held at 9:30 AM at the Hunter Motel and Restaurant, 8100 Loisdale Road, Newington, VA 22122.  Board Members present:  Mike Enloe, President, Elsie Smith, Treasurer, Bob Steele, Editor, Jody Douglas, Secretary, Nancy Oswald, Membership, Tina Fraembs, Meetings & Events (and representing Jim Bade, Vice President), Mike Wakefield, Technical, Francis Gunde, Sales. Also present were James Monroe, Diana Haase, and John Douglas.
 
Elections – Mike prepared a paper ballot, and Jody will announce the election in the General Meeting. Volunteers will be asked to count the ballots.
 
Web Payment – The Board discussed the need for a Club credit card. Since we received one month’s free service, the next Web bill will be due on January 1. Elsie agreed to use her own credit card until another is arranged.
 
Maryland Motorcycle Safety Review – Mike Enloe attended the meeting, and gave his suggestions for improving the Maryland Safety program. California and North Carolina were represented, as was NHTSA, the Lady Sport Bike Riders, HOG and Goldwing Riders of America.
 
Mike Wakefield, who works with the Maryland Motorcycle Safety Program, reported that he is promoting an emphasis on rider awareness of ways to improve motorcycle safety, such as wearing proper gear, and also to revise the skills test to cover the things that cause most accidents, such as improper braking techniques.
 
Mike Enloe will approach the Virginia Motorcycle Safety program about participating in their event as well.
 
Web Site Revision – Mike noted that the Bylaws section of the home page needs revision, and Elsie volunteered.
 
Minutes – There were no revisions to last month’s minutes.
 
Treasurer – Elsie reported that the club has $19,506.43 in cash, and $97.77 in its PayPal account, for a total of $19,604.20. She and Linda Rookard are continuing to work on the tax status, and are reviewing the chart of accounts. She is also reviewing the corporation status with the DC Government.
 
She indicated that the Club needs to inventory its assets, and asked Francis to list the items he has for sale. The Club should be depreciating larger items, such as tents, etc.
 
She paid Lona Soule $200 for t-shirts that were sold at the last Square Route Rally. Francis returned the remainder of the shirts to Lona.
  
Tina has a bill from Camp Westmar that was given to her after Octoberfest, and will pass it on to Elsie for payment, and John Douglas recently sent Elsie an invoice for the BTS printing.
 
Board Members and Committee Chairs are to submit their budgets by January 15th.
 
January Board Meeting – Mike wants to hold a meeting in January with all Committee Chairs and Board Members, to discuss goals and budget. Elsie agreed to host the meeting, and Tina will send an e-mail to all.
 
Membership – Don Catterton is taking over from Nancy. She reports that the e-BTS notice went out, but that the software does not report which e-mails bounced.
 
Directory – Elsie needs a complete list of names by January 15. She has a picture for the cover, and will use pictures submitted to the Editor and to Ray Sufczynski as well.
 
Editor – Bob indicated he needs to review the dates published in the Newsletter, and that his deadline for articles and minutes is the 10th. He will publish a year-end review, and needs pictures taken at past events.
 
Webmaster – Mike reported that there was an Internet Committee Meeting recently, attended by Chris Uttenweiler, Jim Bade, Mike Enloe and Ric Knutson. They published a set of rules for the forum. The Tech, Ride Report, Events and Sales threads will be moderated intensively and kept on track. Other areas such as General Chat will be moderated, though not as intensively. While profanity and nudity will not be allowed on General Chat, the Committee expects “PG 13” and some “R”. Their goal is to retain the spirit and fun in the forum, while keeping the Tech thread clean of anything other than technical questions and answers, and keeping the forum safe for all members.
 
Nancy noted that members cannot change their address on the Web site, and Mike will ask Chris to look into that. In addition, Board Members and members will be asked to update their e-mail addresses.
 
Holiday Party – James reported that he had 25 registrants for the party on January 13th, and can add guests until the 6th.  Hours are 6-10 PM, and a fully-stocked bar is just outside the room. The Board discussed a time-line for the evening. James needs a list of door prizes, and will do the presentations. Elsie has a DVD to show, and a Notebook to display for Nate Kern. Jim has the projector and a laptop.
 
Meetings/Events – Tina is preparing the 2007 calendar and has firm dates for many events, such as major national rallies, two tech days, and Club rallies. Some Club meetings will be held on Saturday to accommodate the dealers. The February meeting will be at the Hampton Inn during the Timonium Show. She is looking for speakers for the Club meetings, and has one for today.
 
Member of the Year Nominations – Mike received one nomination, but the Board had not solicited nominations through the BTS this year, and the one nomination received was weeks later than called for in the rules. The Board decided to buy the nominee’s dinner at the Holiday Party, and suggest that the nominator submit the name for next year. The deadline will be placed in the Events listing for next year.
 
Wreath-Laying Ceremony – The Board discussed the recent e-mail from George Falcon regarding a motorcycle escort for the party traveling from Maine to lay wreaths at Arlington National Cemetery. The Patriot Guard Riders are participating, and George had asked that it be put on the BMWBMW home page. It was decided to limit events on the home page to BMWBMW Club events. The event is being discussed currently on a thread in General Chat, and Board Members suggested asking a representative of the Patriot Guard Riders to speak at a future meeting.
 
Square Route Rally – Tina reported that Jim will submit an article for the next issue of the BTS, and will meet with Jody Douglas to review archival documents to copy for display at the Rally.
 
Sales – Francis would like to change the colors for t-shirts. He will get an inventory to Elsie.
 
Technical – Mike Wakefield will arrange a Committee meeting for the 19th at 7 PM.
 
Adjournment at 10:40 AM.